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Privacy Policy

Privacy Policy

1. Overview

1.1 Hydraquip Hose & Hydraulics Ltd is committed to protecting your privacy and ensuring your personal data is handled responsibly, securely and in accordance with applicable UK data protection legislation.

1.2 This Privacy Policy explains how we collect, use, store and protect the personal information you provide when applying for roles through our careers website and recruitment platform.

1.3 By using this website and submitting your information, you acknowledge that your personal data will be processed in accordance with this Privacy Policy.

1.4 Hydraquip Hose & Hydraulics Ltd is the Data Controller for all personal information collected through this recruitment website. The Data Controller is responsible for determining the purposes and means of processing your personal data.

1.5 We use Talos360 as our recruitment software provider and Data Processor to securely collect, store and process applicant data on our behalf.

Talos360
Basecamp, 4 Webster Court
Carina Park, Warrington
WA5 8WD

For Talos360 data protection queries, contact: info@talos360.co.uk

2. Data Security

2.1 We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, disclosure, alteration or destruction.

2.2 Our recruitment platform is hosted on secure UK-based infrastructure and is accessible only by authorised personnel involved in the recruitment process.

2.3 Hydraquip and Talos360 regularly review security measures to ensure personal data remains protected.

3. Legal Basis for Processing

3.1 We process personal data for recruitment purposes under our legitimate interests in assessing applications and managing our recruitment activities.

3.2 The information you provide allows us to assess your suitability for vacancies and communicate with you throughout the recruitment process.

3.3 Where appropriate, we may also process your personal data to comply with legal obligations or to take steps prior to entering into an employment contract.

3.4 Where consent is required for a specific processing activity, we will request your explicit consent before processing your data.

4. What Data Do We Collect?

4.1 We collect and process information that you voluntarily provide during the recruitment process, including but not limited to:

  • Name, address, email address and telephone number
  • CV and employment history
  • Covering letters and supporting documents
  • Qualifications, certifications and training records
  • Application form responses
  • References (where applicable)
  • Right to work information
  • Salary expectations and availability
  • Any additional information you choose to provide in support of your application

4.2 We may also maintain records of communications relating to your application.

5. Your Rights

5.1 Under UK data protection legislation, you have the right to:

  • Access your personal data
  • Request correction of inaccurate or incomplete data
  • Request the deletion of your data where appropriate
  • Restrict or object to certain types of processing
  • Request transfer of your data to another organisation
  • Withdraw consent where processing relies on consent
  • Lodge a complaint with the Information Commissioner's Office (ICO)

5.2 If any of the information we hold about you is inaccurate or out of date, please contact us and we will update our records.

5.3 If you would like a copy of the information we hold about you, please submit a Subject Access Request (SAR) by contacting us.

5.4 You may request the removal of your personal data from our recruitment system at any time.

5.5 If you are unhappy with how your data has been processed, you may raise a complaint with the Information Commissioner's Office (ICO):

Website: www.ico.org.uk

6. Sharing Your Data

6.1 Your information may be shared with authorised Hydraquip personnel involved in the recruitment process.

6.2 Your information may also be processed by trusted third-party providers acting on our behalf, including:

  • Recruitment software providers
  • HR and payroll providers
  • Background screening providers
  • Occupational health providers
  • Training and compliance providers

6.3 We will only share personal data where necessary for recruitment and employment-related purposes, or where required by law.

6.4 We will never sell your personal information to third parties.

7. Data Retention

7.1 We will retain your personal data for up to 6 years from the date of your last activity within our recruitment system.

7.2 This allows us to consider you for future suitable vacancies and maintain recruitment records where appropriate.

7.3 Following the retention period, your personal data will be securely deleted or anonymised in accordance with our data retention policies.

7.4 You may request the removal of your data at any time.

8. Changes to This Privacy Policy

8.1 Hydraquip reserves the right to update this Privacy Policy from time to time to reflect changes in legislation, regulatory requirements or business practices.

8.2 Any updates will be published on this website and take effect immediately upon publication.

9. Contact Us

If you have any questions regarding this Privacy Policy or how your personal data is processed, please contact:

Hydraquip Hose & Hydraulics Ltd
Email: hr@hydraquip.co.uk

For data protection queries relating to the Talos360 recruitment platform, contact:

Talos360
Email: info@talos360.co.uk